Free QR codes for clubs: members, dates, donations

In a club, a lot changes every year: the fixtures, the training times, the contact people. Things still get printed, for the notice board, the event poster and the newsletter. A dynamic QR code connects both. The notice stays up, and the destination behind it gets updated. Since clubs usually have no budget for software, one thing matters most here: it has to be permanently free.

What clubs use QR codes for

• Membership form: as an online form or as a PDF to print
• Fixtures and training times: to the page the club already maintains
• Donations: to a donation page or directly to PayPal
• Club party: programme, directions and volunteer schedule on posters and flyers
• Volunteer list: to a shared online spreadsheet
• Statutes and fee rules: as a PDF for new members
• Contact the committee: to a contact page instead of a private email address

That is seven purposes. With 20 dynamic QR codes a club can also give each section or each notice board its own code.

When the committee changes

The most common mishap in clubs: the QR code is tied to the private account of the person who created it. When they step down, nobody can change the destination any more. So create the codes with a club address, such as board@ or info@, and hand over the login at the changeover just like the key to the clubhouse.

Destinations that last

On the free plan the destination of each QR code can be changed twice. A fixture list that gets a new PDF every season would use these changes up quickly. Better: the code points to a fixed page such as “Fixtures” on the club website, and the content there is swapped each season. The same applies to contacts. A code that leads to a contact page stays correct even when the contact person changes.

How many scans a club needs

The 1,000 scans a month apply to all QR codes together. A club with 150 members and a few notices stays far below that in everyday use. In the month of the summer party it can be more if posters hang all over town. An example: 300 scans for the party plus 200 for everyday use make 500. If you are planning a big tournament with several thousand guests, calculate that month more carefully.

No ads and no credit card

For clubs it matters that members and parents see no third-party ads when scanning. Same-QR shows no ads when scanning, and no credit card is requested for the free plan. It also has no trial period after which the notice suddenly leads nowhere. Your own colours and the club logo in the code come with a paid plan. A black and white code works just as well, though.

Conclusion

A club does not need big software to keep its notices up to date. One QR code per purpose, created with a club address and pointing to pages that can be maintained, lasts for many years. You can start for free with Same-QR.

Frequently asked questions